Getting Started with Nventory
Add products, set up your store, and make your first sale in minutes.
1 Step 1 — Set up your store
On first launch, Nventory opens a short setup wizard: language, store name, currency, tax rate and POS layout, then your admin account — your name, a username and a password (at least 8 characters). There is no default password: this account is how you sign in and manage staff. You can change the store settings later in Settings → Store.
2 Step 2 — Add your products
Go to Inventory → Products → New Product. Fill in the name, category, selling price, cost price, and current stock quantity. Add a barcode if you have one — Nventory supports USB barcode scanners out of the box. Repeat for each product, or use the CSV import for large catalogs.
3 Step 3 — Create user accounts
Go to Settings → Users → Add User. Assign a role: Admin (full access), Manager (everything except settings), or Cashier (POS, sales and customers). Each person signs in with their own username and password, and every sale, void and stock change is recorded under their name. By default a cashier needs a manager or admin to approve voids, refunds and changes to a completed sale — you can switch that off in Settings → POS.
4 Step 4 — Make your first sale
Click the POS icon in the sidebar. Scan a barcode or search for a product by name. The item appears in the cart. When ready, click Charge, select the payment method (cash, card, or mixed), and confirm. The receipt prints or displays on screen, and stock levels update automatically.
5 Step 5 — Check your reports
At the end of the day, go to Reports → Daily Summary. You'll see total sales, number of transactions, top products, and cash balance. All data is stored locally on your machine — no cloud upload required.